|
CHARTS Year-end Notes - 12/19/2000 |
|---|
Table of Contents
| I. Accounts Receivable: | |
| Set your Medicare Co-insurance rate for Year 2001 | |
Make sure you do the following before posting any Medicaid Charges for the year 2001.
From any CHARTS menu type ATF and press ENTER.
Type 8 for Accounts Receivable and press ENTER.Type the Co-Insurance Rate as it appears on the screen below and press ENTER.
Add (014-C )
Co-Insurance
Main Key : 01 Secondary Key: 2001 Description: CO-INSURANCE 2001
Co-Insurance Rate: 99.00
Co-ins
Bill Codes Rate for Coins. As of
__ - __ _______ ________
__ - __ _______ ________
__ - __ _______ ________
__ - __ _______ ________
use above rates when posting CO-INS part only(Y/N): _
(But Medicare should use Co-Insurance Rate)
Enter (F) To File (I) To Ignore: F
|
| II. Payroll: Transferring Holiday/Sick/Vacation carry-overs to the new year | |
| Running carry-overs when 2000 data has been moved to a different library | |
For our example we are assuming TESTDATA is the 2001 Library name and 00TESTDA is the 2000 Library name.
BEFORE STARTING A BACKUP MUST BE DONE AND STORED AWAY.
Step 1. Logon to the 2000 Facility
Step 2. Change User Parameter PR Screen - Type NHPR (CR)
Enter in the Percentage allowed to be carried over for Sick and Vacation.
| Sick | Vacation | |||
| On the % Payout/Carryover line type | xxxxx | 100.00 | xxxxxx | 100.00 |
(* TESTDATA should be substituted with your facility library name)
Leave the remaining files pointing to 00TESTDA as before. What we are doing is updating the current EM and DE files from the 2000 Employee History data.
Press RETURN
Step 3. Running the Accrual Update Program
Run Update Vac/Sick/Hol Info (GM, 18, 4, 1, 7)
Fill in the screen:Processing Order: D
From Department: 0000.0000 to 9999.9999
From Date: MM/DD/YY (beg of year) to
MM/DD/YY (end of year)
Vacation: - (enter "Y" if you are carrying over vacation)
Sick : - (enter Y if you are carrying over sick)
Holiday: _ (enter Y if you are carrying over holiday)
Detail/Summary/Both: X (This Must Be Entered.)
Print Terminated Employees: Y
Print Option: - Spool or Printer default
Defaults can be used for the remaining questions on the screen.
Press RETURN.
Step 4. Change User Parameter PR Screen - Type NHPR ENTER
Change back the pointer for the EMfile to EMFILE 00TESTDA volxxx Change back the pointer for the DEfile to DEFILE 00TESTDA volxxx
Leave the remaining files pointing to 00TESTDA as before.
Press ENTER
Step 5. Log Back on to TESTDATA - the 2001 live data.
Step 6. Run an Accrued Benefits Report to verify that the information is OK.
| Running carry-overs when 2000 data is still live |
BEFORE STARTING, A BACKUP MUST BE DONE AND STORED AWAY.
Step 1. Change User Parameter PR Screen - Type NHPR (CR)
Enter in the Percentage allowed to be carried over for Sick and Vacation.
| Sick | Vacation | |||
| On the % Payout/Carryover line type | xxxxx | 100.00 | xxxxxx | 100.00 |
Press ENTER.
Step 2. Running the Accrual Update Program
Run Update Vac/Sick/Hol Info [GM, l8, 4, 1, 7]
Fill in the screen as follows:
Processing Order: D
From Department: 0000.0000 to 9999.9999
From Date: MM/DD/YY (beg of year) to MM/DD/YY (end of year)
Vacation: _ (enter Y if you are carrying over vacation)
Sick : _ (enter Y if you are carrying over sick)
Holiday:_ (enter Y if you are carrying over holiday)
Detail/Summary/Both: X (This Must Be Entered.)
Print Terminated Employees: Y
Print Option: - Spool or Printer default
The remaining questions on the screen can be left as prompted.
Press ENTER.
Step 3. Run an Accrued Benefits Report to verify that the information is correct.
|
III. Payroll: Before Printing Your First Payroll for the Year 2001 |
|
| Year 2001 Changes to the Federal Tax Table | |
After you finish the last payroll of 2000 do the following:
As of 1/1/2001 the Federal withholding tax rate has changed. Your RHS client service representative will make these changes for you, but please verify that they have been made before processing your first payroll for the year 2001.
From any CHARTS menu type FEDTAX or [GM, 10, 8, 2, 1] and press ENTER.
(IRS CIR E ANNUAL) FEDERAL TAX INFORMATION
Single Married
Rate Cutoff Rate Cutoff
level - 1 15.00 2650.00 15.00 6450.00
- 2 28.00 28700.00 28.00 49900.00
- 3 31.00 62200.00 31.00 105200.00
- 4 36.00 138400.00 36.00 171200.00
- 5 39.60 299000.00 39.60 302050.00
- 6 .00 .00 .00 .00
- 7 .00 .00 .00 .00
Annual Exemption 2900.00 2900.00
-- Earned Income Credit --
Level - 1 7140. 20.40 3570. 20.40
- 2 13090 1457.00 6545. 728.00
- 3 .00 .00 .00 .00
Min/Max Rates .00 9.59 .00 9.59
FICA Employer 7.65 80400.00 Employee 7.65 80400.00
level 2 1.45 999999.00 level 2 1.45 999999.00
Unempl .80 7000.00
|
Type the rates and withholding cutoff amounts as listed above and press ENTER.
Note: Prior to printing the W2's remember to change the name of your facility (using NHBASIC) to remove the "2000". For example if the name of your facility is:
"Demo Nursing Home 2000"
Change it to:
"Demo Nursing Home"
| Year 2001 Changes to the City Tax Table |
From any CHARTS menu type CITYTAX or [PR, 8, 2, 3] and press ENTER.
Complete the screen as shown below and press
ENTER.
CITY TAX INFORMATION
Rate Cutoff Rate Cutoff
level - 1 1.75 .00 level - 8 .00__ .00______
- 2 2.50 8000.00 - 9 .00__ .00______
- 3 2.90 8700.00 - 10 .00__ .00______
- 4 3.45 15000.00 - 11 .00__ .00______
- 5 3.70 25000.00 - 12 .00__ .00______
- 6 4.00 60000.00 - 13 .00__ .00______
- 7 .00 .00 - 14 .00__ .00______
Rate Cutoff Single Married
Surcharge .00__ .00______ Deduction 5000.00 5500.00
.00__ .00______
Annual Exemption Amount 1000.00
Annual Deduction Rate 17.00
|
| Adjusting your 401K Deduction |
From any CHARTS menu type PAYRATE or [PR, 8, 1] and press ENTER.
Complete the screen as shown below.
At Table type the pay code for your 401 K deduction (you can see this by typing [PTF, 10, 3])
P A Y R O L L - Change Pay Rates
Department Range: 0000 9999
Range of Levels : 00 - 99 Naturals: 00 - 9999
Change Rate on : 12/31/00 For Members of Union: _
H O U R S Earning / Deductions
Type Increment Amt/Percent Table Increment Limit By Shift Erase
Regular ________ _ __ _______ 10500 _ _
DIF ________ _ __ _______ _______ _
NS-DAY ________ _ __ _______ _______ _
NS-NT ________ _ __ _______ _______ _
By Shift-Hrs per shift : ______
Check limit (TF# 51-54): ______
Increment Zero Amts/Non Zero Amts: NY
Individual/Automatic : A Post/List: P Print Option: P
|
Note: If you are unsure of the 401K Deduction code you may press PF 2 at that field.
| Verify W2 Information | |
Check Earning/Deduction Table File (CTF 10, 3) to Ensure that All items have the correct tax status:
In the Earning/Deduction table file a "Y" = indicates that the particular tax applies.
A rule-of-thumb as to which Earning/Deduction effects taxes is as follows:
Earnings - All Taxes (all "Y"s)
Deductions - No Taxes (all "N"s)
Qualified Plan - All Taxes ("Y"s) except FICA ("N")
Check Earning/Deduction Table File to Ensure that Code 61 exists for 3rd Party Pay.
Check with your accountant if any fringe benefits or deferred compensation amounts are applicable to your facility. If they are - then make sure that an entry for this item exists in the Earning/Deduction Table File so that the W2's are correct. These amounts should be entered in the 2000 payroll prior to printing the W2's and Quarterly reports.
If your Facility has any of the following pension plans then you must check the Earning/Deduction Payroll Table Files to ensure that:
1) A "Y" has been entered for Deferred Compensation 2) The correct code was entered in the field Box 17 for W2 Code Pension Plan
04 401 (k)
05 403(b)
06 408(k)
07 section 457 plan
08 501 (c) (1 8) (D)
12 other non qualified plan3) SUTA/FUTA N N
4) Tax Status Y N Y Y Y Y
Check Employee Master File for Correct:
a) Social Security number (no blanks or all zeroes)
b) Marital Status
c) Number of exemptions
You can print the above by running the Employee Master Report Generator [GM,10,9,4] with fields:
8 (Soc-Sec-No)
10 (Martial Status)
58 (Fed exempt)
59 (State exempt)60 (City exempt)
From any CHARTS menu type EMGEN and press ENTER.
Complete line 3 as shown below and press ENTER.
P A Y R O L L Employee Master Report Generator
Report Title: ___________________________________
Active/Term/Leave: YY Y Benefits as of: 12/31/2000 Print option: P
Field From Range To Range Sort Order
1) EMP ID ___________ ___________ _
2) NAME A ZZ_________ _
3) 50 ___________ N _
4) _____________ ___________ ___________ _
5) _____________ ___________ ___________ _
6) _____________ ___________ ___________ _
7) _____________ ___________ ___________ _
8) _____________ ___________ ___________ _
9) _____________ ___________ ___________ _
10) _____________ ___________ ___________ _
11) _____________ ___________ ___________ _
Print if All/Any fields are applicable (All/Any) : ALL Sort Subtotal(Y/N) N
Lines between employees 0 Create DiskFile- FileName ________ Addr: ___
Print blank lines(Y/N): N Create Filter(Y/N) : _
|
If any employee shows up on this listing they will not get a W2 unless you change "Deduct Federal Tax" to a "Y" in program. CHGPE.
| Printing your 2000 W2's |
You must type something in this field!!!!.
Typing SETPRINT will show your current print class.
(093-PRT)
LASER PRINTERS
Key: W2REPORT Secondary Key: W2REPORT_ Description: ____________________
Override printer class: _
1 2 3
Printer classes: ____________ ____________ ____________ (ie, ABLMZ)
Font number : I001 ____ ____ Use PF2 for list
Printer type : D _ _ (A=2 B=3 C=LDP8 D=4 E=4+)
Line spacing : 8 __ __ (1 2 3 4 6 8 12 16 24 48)
Top margin : 2 __ __
Left margin : __ __ __
Lines per page : 80 ___ ___
Enter (F) To File (I) To Ignore: F
|
Press PF12 and the following screen appears:
Print W-2's
Employee : A______________________ ZZ_____________________
Dates : __________ __________ Year Began: 01/01/2000
* Print Option : S Paper/Diskette (P/D): _
Form Option _ Locality name: ________
(L-laser T-Laser copy A) State ID No. __________
Laser Adjust: ____ 11__
For Diskette (SSA Copy A)
Enter W-2 Effective Year : ____
Is this a new diskette : _
Is this the last facility: Y
Diskette Address: 000
Name of Facility: DEMO NURSING HOME_______________________ xxxxxx
Address: 119-11 EAST 48ST._____________
City: NYC_________________ State: NY Zip: 83843
Federal ID: 123006789 #employees entered so far: _____
*Used ONLY with multiple facilities
Employment Type: (Q - Mc Govt Employee/R - Regular): R
|