Instructions for Running your 2004 RHCF Report

Step 1.  Before running the RHCF report review and correct ONLY the two highlighted fields in your Billing Type Table File. Do not modify any other fields.

From any CHARTS menu type CTF and specify 1 for Census, and 1 for Billing Types. The following screen appears after typing a bill type of 11.:

                                                                Change (001-B
                               BILLING CODES TABLE
  Enter Main Key : 11                 Secondary Key: MA  
  Description : MEDICAID              Form Number  : ____ State: NY Facility: _
                                      è  RHCF No.: 01   Age #: _  Census #: _

      Inherent Type: 1                Limit Days ( C): _  Prorate using ▬▬ days
   1-Medicaid  3- Private             Print Contr Allow Column  (Y/N) : _
   2-Medicare  4- V.A.  5- Other      Deduct Budget for Non Ma Type(B): _
                                      MopII No: ▬▬ Coins.Prov: ▬▬ Days: ▬▬
  CoPay Bill Number: __ Code: __      Rate Codes Elig: ▬▬▬▬ NonElig: ▬▬▬▬
                                                                Use mds rate: ▬
  Rate Codes       : __ __ __ __ __   Options: N  N  N  Y  N
  Second Rate Codes: __ __ __ __ __    1: Disch.no Bedhold  2: Deceased in Home
  Contractual Codes: __ __ __ __ __    3: Bed Hold Release  4: Bill Therp. as B
                                                            5: Deceased in Hosp
  Bedhold Rate Code: __ __ __ __ __               RHCF Level/   /   : 1    ç
  No. Bedhold days allowed : ___ ___                    Provider Id : ▬▬▬▬▬▬▬▬
  NY Reimburse. Bill/Rate Code : __                Bill Type / Group: ▬▬▬  ▬

    Enter (F) To File (I) To Ignore: F       Ins. /Specialty Code   : ▬▬▬  ▬▬▬

Review each Billing Type Table File (function key F2) and modify the following two (2) fields:

Field 1) At RHCF No. type a two digit RHCF # from the table below:

For CHARTS Billing Type of . . .

RHCF #

 will appear on the RHCF report (PART 1-3) on line
Medicaid - Regular 01 1. MEDICAID DAYS PAID BY: HEALTH
Medicare with Co-ins Provider unspecified 02 2. MEDICARE (DAYS)
Medicare with Co-ins Provider of Private 02 2. MEDICARE (DAYS)
Private 03 4A. PRIVATE PAY PATIENT (DAYS)
Veterans Administration 04 5. VETERANS ADMINISTRATION
Other 05 4. OTHER PRIVATE INSURANCE DAYS
Medicare with Co-ins Provider of Medicaid 06 2. MEDICARE (DAYS)
Blue Cross 07 3. BLUE CROSS (DAYS)
Medicaid - HMO 08 1A. MEDICAID DAYS PAID BY: MANAGED CARE PROVIDER
Other 09 6. OTHER (DAYS) SPECIFY

Field 2) The RHCF Level needs to be set ONLY if you have more than one level of care (e.g., vent or HIV).  Each level of care should have a unique number. Use the following conventions to assign an RHCF Level in the first position of the RHCF Level field:

Level of Care RHCF Level
Geriatric 1
Vent 2
HIV 3

Step 2.  Run the RHCF report by doing the following:

  1. Enter RI (Resident information) from any CHARTS menu.
  2. Enter 15 (Next Resident Information Menu)
  3. Enter 13 (RHCF Reporting).
  4. Select all Billing Types for which the RHCF report should be run. Note: If your facility has multiple levels of care (e.g., vent or HIV) you will need to run this report separately for each level of care, each time specifying the appropriate Billing Types.
  5. Enter the following data selection criteria:
    1. Patient or Patient range (A – ZZZ)
    2. Date or Date range (01/01/2004 – 12/31/2004)
    3. Print Option (S)

The output can be used to complete the RHCF report. There may be some warning messages regarding data inconsistencies – if they exist they will be found at the beginning of the report. These messages show the Resident ID & the date of the inconsistency, which may need adjustment.

At the end of the output the user will find the Billing types included in the report, with the Census & RHCF categories for each Billing Type. Following that are total days for each of the five categories, using the Census & RHCF totals. This will allow the user to reconcile the Census totals to the RHCF totals.