Outline of Procedure to Transfer Deductibles to a Different Bill Type in the Cash Receipts Programs

A charge of $11,160 appears in the Resident Ledger below:

A payment of $10,000 was received.

You want the outstanding $1,160 is to be transferred to Private.

Run the Room and Board Cash Receipts [AR, 4, 2] program.

As shown in the screen below, set ‘Adjust Original Debit Rec’ to “X”.

Set Amount Received to the original gross charge (in our example, $11,160).

Set Retro / Write Off to the amount to be transferred, as a negative number (in our case $-1,160).

Set Error No to the Bill Type code to which to transfer (in our example, “31” – Private in our illustration).

On the listing ‘Transfer à’ appears.

Below is how the ledger appears after the transfer.

Note that 4 records are posted:

1) Cash Received $11,160.

2) Cash Received $-1,160 (for net cash received of $10,000).

2) Adjustment of original charge downward by $-1,160 (adjustment record type).

4) New charge to the 'transfer to' bill type (in our case 'PVT') of $1,160 (adjustment record type).

Closing Ledger shows 'Other' is closed, and 'Private' has a receivable of $1,160.