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June 2006 Notes |
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Abstract
The June 2006, Patch024 is a complete release of CHARTS software.
Table of Contents
Highlights of this June 2006 CHARTS Release
This is a complete CHARTS software release containing all prior updates, and various other enhancements. All facilities using CHARTS should load this release.
Census Control & Resident Information
Census
When printing a Census Report [GM, 1, 11], a listing of all residents on bed-hold at the start of the census period and at the end of the census period is included.
Change Patient Information
The Change Patient Information program [GM, 1, 5, 1] displays the number of Medicare days remaining.
Additional UB92 Information
The Additional UB92 Information screen [GM, 1, 14, 5] had been modified to include the six medical diagnosis codes so that they are viewable when specifying that a resident is excluded from the Part B therapy limits (Modifier KX).
Resident Memo Information
[GM,2,9]. This program allows users to enter miscellaneous information about a resident in a free format entry mode. The information can then be shared with other users that have access to CHARTS. This program has been expanded to include to to 9 screens of information. An automatic date stamping function is available (PF '7). A user parameter option is available to lock information and prevent it from being modified (User Parameters, 13, #45 - Protect MCMEMO). The information in MCMEMO can be displayed when viewing a resident ledger by pressing PF' 2 while viewing e ledger.
Print Resident Memo Information
[GM,2, 15, 7]. This program allows users to print the resident memo information entered for each resident.
Medicaid Eligibility Inquiry and Reporting
A new set of programs is available that creates a '270 Eligibility, Coverage or Benefit Information Request' that can be submitted to Medicaid. Upon receipt of the '271 Eligibility Response' the information is then analyzed and reported. [There is an additional fee for this module.]
Print Medicare Schedule
[GM, 3, 5, 2, C]. This program now prints the assessment type in the Medicare Rugs III Schedule.
HIPAA 837 Medicare Billing
RHS has been successful in billing Medicare Part A and Medicare Part B using the new HIPAA 837 format since November 2002. This release includes the latest HIPAA 837 updates.
Revised Room and Board Cash Receipts Program
There is now a simpler method of entering individual cash receipts or exceptions with retro differences. For example, if the facility billed $900.00 and the amount received was $901.10, there is no longer a need to do the math. Simply enter 901.10 in the amount received and ‘R’ in the retro field. The retro will be calculated as the $901.10 - $900.00. This can of course not be used when there is a budget difference.
There is also a better way of write off ancillary charges. For example, if 9 items appear on the screen totaling $900.00 and you were paid $875.00. Enter 1-9 with an amount of 875.00 and ‘WO’ in the retro/write-off field. This will apply $875.00 and write off the balance on the screen, in our case $25.00.
Post Room and Board Charges
[GM,8,2]. The program now checks to see if budgets were deducted for the month. In the past if you posted budgets more than one time in a month the system would again deduct the budget. Now even if you ask for budgets to be deducted the program looks at the AR file and if a budget was already taken for that month it will not be deducted a second time. This program has also been modified to prevent double posting of room and board charges. If a charge has already been posting the user is warned of that fact. The post room and board program also has a new feature to allow for mid month billing of Medicare charges to improve cash flow. The program allows for a 'Bill Final Discharges' option, that when specifying a mid month date will bill final discharges only and not re-bill these charges at the end of the month.
Therapy and Other Ancillaries
A program now exist List/Delete Therapy File [GM, 8, 2,10, 4]. This program allows users to delete incorrect data in mass. The program also provides a list of what was entered and posted in the ancillary file.
Modify Posted Therapy Records
[GM,8,2,10,5] Allows users to make changes to specific residents therapies. For example, the user can change the minutes and the dates of service entered after posting.
Modify Service Dates
[GM,8,2,10,7]. This program allows users to change ancillary service dates in mass.
A/R Aging
[GM, 8, 5, 2]. This program has been modified to allow for the creation of a file that can been imported to a standard spread sheet program (i.e., Excel).
Dialysis Center Billing
A new series of programs to bill for Dialysis patients is available for licensing. The software is for facilities that have free standing dialysis centers.
National Provider Identification (NPI)
The Administrative Simplification provisions of the Health Insurance Portability and Accountability Act of 1996 (HIPAA) mandated the adoption of standard unique identifiers for health care providers, as well as the adoption of standard unique identifiers for health plans. The purpose of these provisions is to improve the efficiency and effectiveness of the electronic transmission of health information. The Centers for Medicare & Medicaid Services (CMS) has developed the National Plan and Provider Enumeration System (NPPES) to assign these unique identifiers. The facility NPI number can now be entered in User Parameters Screen # 1 - Basic Information [UP,1]. This number will be required for billing to all intermediaries by May 2007. You can obtain an NPI via the following website: https://nppes.cms.hhs.gov/NPPES.
Print Resident Funds Checks
The program [GM, 9, 8] allows for the printing of one check to a single vendor (e.g., Barber, NY Times) for multiple resident expenditures.
Maintain Funds Mailing Address
This program allows the facility to maintain mailing address’ for each resident, indicating where the Resident Funds Check should be mailed [GM , 9, 14].
Electronic Check Reconciliation
Programs are now available to electronically denote payroll checks as cleared. What is required is a file from your bank with cleared check information. [This option is bank specific and additional fees apply.]
Cash Disbursements
A feature, based on a used defined option, has been added that initializes the payment date for a given vendor’s invoices, based on a specific number of days as defined in the vendor master file, for example 30 or 60 days. This option is useful for clients that use the payment date field to control the payment of invoices.
Outstanding Invoice Listing
This new program [GM, 11, 3, 11] provides a listing of all invoices including amounts paid, or a listing of open invoices only.
Close Accounting Period
This program [GM, 12, 11] has been modified to prevent a user from entering a 'close period date' that is earlier than the one on file - unless that user is a security administrator [CTF, 18, 4 - Charts User Security field 'Administrator' set to 'Y"].
User Defined Passwords
CHARTS has a feature that requires each user to enter a password before gaining access to the CHARTS modules. Until recently, the password could only be assigned by a security administrator. This new release allows each user to modify their own password. To modify your password type ‘Password’ from any menu.
End of notes